PROMOS - Downloads and Information for Scholarship Recipients

Go abroad with a PROMOS scholarship

Here you can read about PROMOS’s funding requirements and download the templates for the PROMOS final reports.

• Funding Conditions (Attachment to the Letter of Acceptance)
• Confirmation of Attendance (Form)
• Please complete your experience report directly in Mobility Online within 4 weeks of the end of your stay abroad.
• Guidelines on General Safety Precautions for Stays Abroad (from the DAAD)
• What tax considerations should you be aware of regarding PROMOS funding?

  PROMOS scholarships, as mobility grants funded by public funds from the European Commission in the Federal Republic of Germany, are tax-exempt under Section 3 No. 44a of the German Income Tax Act (EStG).
  Furthermore, scholarships from the EU’s PROMOS program do not reduce the education allowances under Section 33a(2) of the German Income Tax Act (EStG) (ruling of October 17, 2001 [III R 3/01], Federal Fiscal Court in Munich).
  In principle, however, a PROMOS scholarship must be reported to the relevant tax office, the child benefit agency, and the health insurance provider.

  
  Tax Record-Keeping and Reporting Requirements
  The German tax authorities are notified by TU Dresden of the payment of the PROMOS scholarship in accordance with the “Regulation on Notifications to Tax Authorities by Other Authorities and Public-Law Broadcasting Organizations” (MV). TU Dresden is required to report payments totaling 3,000 EUR or more in a calendar year (§ 7(2) MV).
  Please note that you are responsible for verifying your own tax record-keeping and reporting obligations with respect to income from PROMOS vis-à-vis the tax authorities (Section 12 MV).
  
  The following data is transmitted to the responsible tax office: recipient’s address, reason for payment, payment amount, tax ID (identification number), and the recipient’s bank details (account holder, IBAN, BIC, financial institution).

  
  What is the tax ID (identification number)?
  The tax ID (identification number) is issued by the BZSt (Federal Central Tax Office) and is an 11-digit number that contains information about the individual and the relevant tax office. German citizens receive notification of their tax ID (identification number) after registering a birth. For all foreign citizens registered with the Residents’ Registration Office in Germany, a tax ID is assigned upon initial registration in Germany; this tax ID is mailed to the foreign citizen within 2–4 weeks after the initial registration with a registration authority in Germany.

  
  Where can I find my tax ID?
  Pay stub (top center), income tax assessment, payroll tax statement

  
  How can I apply for (or reissue) the tax ID?
  German citizens: If the tax ID was not delivered or can no longer be found, the tax ID notice can be reissued by the Federal Central Tax Office exclusively by mail.
  Information on the issuance of and how to apply for a tax ID can be found at this link: https://www.finanzamt.sachsen.de/lohnsteuer-6348.html

  Foreign citizens: The application for a tax ID , along with a copy of your passport or national ID card, must be sent by email to . In the email body, please specify the Department of International Tax Law (IStR) as the recipient. Processing takes approximately 10 business days.