Data protection/consent declaration for the "Application form for a Saxon state scholarship"

For what purposes should personal data be processed?

With the establishment of the Graduate Academy (GA), the TU Dresden (TUD) aims to support its early-career researchers during the doctoral and postdoctoral phase comprehensively and individually. The aim of the GA is to create optimal framework conditions for doctoral candidates and postdocs across the university in order to qualify them for outstanding positions in science, business and society. The data listed below is collected for the application procedure for the Saxon State Scholarship of the Free State of Saxony, for which the GA has been administratively commissioned.

The application is open to persons who are interested in doing a doctorate at the TUD or are already doing so and are looking for funding for this period.

Who is responsible for data processing and who can data subjects contact?

TUD Dresden University of Technology
Graduate Academy
Mommsenstraße 7
01062 Dresden
E-mail:
Phone: 0351 462 42241

TUD Dresden University of Technology
Data Protection Officer
01062 Dresden
E-mail:
Phone: +49 (0) 351-463 32839
https://tu-dresden.de/datenschutz

What is the legal basis for the processing of personal data?

The legal basis for the processing of personal data is Art. 6 para. 1 lit. a) GDPR (consent), i.e. the use of and consent to the associated processing of your personal data are voluntary.

What personal data is processed?

In this form and via the additional documents that must be submitted, the following data is collected and subsequently processed electronically by the GA of the TUD, exclusively for the above-mentioned purposes:

Surname, first name, gender, e-mail address, phone number, address, date and place of birth, nationality, faculty, Department, start and end of doctoral phase, details of last university degree incl. academic degree and overall grade, details on doctoral project and its supervision, name of main supervisor, institution of main supervisor, university certificates, participation in structured doctoral program, details of current funding/grants/employment, statements on funding/employment during applied funding period, CV, details/documents regarding children, limitations, details of previous funding/grants/employment, research exposé, Letter of Motivation, proof of acceptance as doctoral candidate at TUD, Letter of Recommendation/Reference

How long will personal data be stored?

The data will be deleted electronically as soon as it is no longer required for the application process or the consent to collect the data has been revoked. The data of scholarship holders in receipt of funding will be retained/stored for the duration of the scholarship and in accordance with the regulations and requirements of the funding body. After completion of the funding, the data is archived for six years in accordance with the legal requirements and the regulations and requirements of the funding provider. After archiving, access is only granted if there is a legitimate interest following explicit authorization. This does not affect the legality of processing based on consent until revocation.

If personal data is transmitted to recipients, who at TU Dresden has access to this data and is data collected from third parties?

For the selection procedure, the application documents with the data are sent to
the Executive Board of the GA for the funding decision.

What rights do data subjects have in principle?

Voluntariness and revocation according to Art. 7 para. 3 GDPR
The provision of personal data is voluntary. Consent to the processing of personal data can be revoked at any time in accordance with Art. 7 para. 3 GDPR with the consequence that the personal data of the person concerned will no longer be processed.
Right to information (Art. 15 GDPR)
Data subjects have the right to request information about the personal data processed about them and the possible recipients of this data at any time. They are entitled to a response within one month of receipt of the request for information.
Right to rectification, erasure and restriction (Art. 16 - 18 GDPR)
Data subjects can request the TU Dresden to rectify, erase or restrict the processing of their personal data at any time.
Right to data portability (Art. 20 GDPR)
Data subjects may request that the data controller transmit their personal data to them in a machine-readable format. Alternatively, they may request the direct transfer of the personal data provided by you to another controller, insofar as this is possible.
Data Protection Officer and supervisory authority for data protection
Data subjects can contact the Data Protection Officer of TU Dresden at any time, as well as the competent supervisory authority for data protection in the event of a complaint pursuant to Art. 77 GDPR. The competent supervisory authority for TU Dresden is:
Saxon Data Protection and Transparency Officer
Dr. Juliane Hundert
Maternistrasse 17
01067 Dresden
E-mail:
Telephone: + 49 (0) 351 85471 101
www.datenschutz.sachsen.de

To exercise your rights, simply send a message in text form (e-mail or letter) to the person responsible.