Call for Student-led Initiatives
The EUTOPIA Alliance is announcing a call for student-led initiatives. The call aims to select and support six student-led initiatives that connect existing student-driven actions and expand collaboration and cooperation between student organisations across the Alliance. The initiatives should contribute to solving challenges and/ or be linked with other activities of the Alliance, especially those in the area of sustainable development
TO WHOM?
The call is dedicated to student organisations in the largest sense (associations, clubs, bodies, etc.) from the 10 universities of the EUTOPIA Alliance.
An initiative can be submitted by a single student organization or jointly (in partnership) by more student organisations, but each from a different university. Student organisations that partner should not necessarily have the same field of interest, but should have a shared objective. Interdisciplinary partnerships are valued.
Priority will be given to student organisations that have priorly registered in the data-base attached to this call, as well as to initiatives submitted by larger partnerships. Student organisations that did not register are not excluded, however, they are required to register by completing the online survey before the submission of their Application Form. The database with student organisations interested in cooperation can also be used for partner search.
HOW, WHAT and WHEN?
The initiatives submitted will undergo a selection process. Out of the selected initiatives those submitted by a partnership consisting of at least 2 student organisations from two different universities can start the development and implementation of the initiative with the support of experts involved in the project. Selected initiatives submitted by a single student organisation will be sent out to registered student organisations to join the initiative until a given deadline. These can enter the development phase in case at least one partner joins the initiative. In case not, the next initiatives from the reserve list will be selected to undergo the same process.
The implementation of each initiative will start with the development of a detailed plan for carrying out the initiative, i.e. activities, agenda, participants, timeline, etc. To this end student organisations will receive support from experts involved in the implementation of the EUTOPIA MORE project.
Each initiative and thus each plan should include:
- One or, if necessary, 2 physical mobilities (in person visits) of not more than 3 days per visit to one or two student organisations from the partnership (i.e. EUTOPIA member university) to carry out the initiative,
- Two online meetings out of which an introductory one and a follow-up online meeting. The introductory meeting should focus on the preparation of the visit / visits and should include presentations of the universities and countries represented. The follow-up online meeting should be dedicated to the analysis of the initiative and finalization of a short reporton its implementation.
If necessary, additional online events or meetings can be planned. Financing will be offered for the physical mobilities to an EUTOPIA Alliance member that is partner in the project and will cover travel, accommodation and per diem (subsistence) costs. Due to eligibility requirements linked to these costs, in person visits can be organised at any university, except for the University of Warwick. Nevertheless, students from the University of Warwick are encouraged to participate in such visits hosted by other Alliance members.
All interested students on behalf of the student organisatons involved can participate in the online meetings. The number of students participating in the in-person visits (in physical mobilities) will be limited. It is expected that 1-3 students/ organisation will be financed, depending on the number of student organisations joining the initiative and on the additional financial resources some universities might mobilise in addition to the budget available in the project.
Selected initiatives should be implemented no later than November 01, 2024. When planning the initiatives the different summer vacation and bank holiday periods at each of the universities should be considered.
By November 15, 2024 students involved in each of the initiatives selected should submit a short report presenting how the initiative was implemented and reflections on how the initiative could be continued in the future and / or expanded to involve other student organisations. To this end the reports can also include information linked to lessons learned or areas for improvement.
Besides the reports the organizations involved should:
- Gather and submit justification documents for meetings consisting of photographs from in person and print screens from online meetings and of list of participants for both,
- Assure visibility for the initiative on social media. This means posting at least once by each of the student organisations involved using the hashtags #EUTOPIA #EuropeanUniversities #HigherEducation and tagging the relevant EUTOPIA Alliance profile (Instagram: @eutopiauni, LinkedIn: @eutopiauniversity, Facebook: @eutopiaalliance, Twitter: @EutopiaUni).
Other outputs, such as podcasts, videos, infographics, testimonials or blog posts, are also encouraged.
DATES AND SUBMISSION
The call is open from May 6, 2024 to May 27, 2024
Indicative date for the announcement of the first results is: June 5, 2024.
After the selection process those initiatives that are selected, but were submitted by a single organization will be sent to other student organisations that will have two weeks at their disposal to express their intent to join the initiative.
Interested student organisations should submit an application by completing the online Application Form in English until 24.00 CET of the call deadline.
Before submission, student organisations are invited to consult the Guidelines. Further information can be requested from the designated contact person from each university.
ANNEXES
Guidelines – call for student-led initiatives
Annex 1 to the guidelines: Database of student organisations interested in cooperation
Annex 2 to the guidelines: List of designated experts from each university