Research Cloud - Terms of use
The "Research Cloud" service is used to create, manage and operate virtual machines (hereafter referred to as "resources") via a self-service portal for internal use at TU Dresden.
1. RESEARCH CLOUD USE
The use of the Research Cloud Services is for the purpose of supporting teaching and research ONLY. Any further use or other use is strictly prohibited. Any operation of services offered by the ZIH (such as mail servers or file servers) requires the approval of the ZIH and the Office for Information Security.
Each user of the Research Cloud can create and switch on virtual machines within his/her personal resource quota.
Resources must not be used for the processing of personal data. Resources are located in an internal network and are therefore not accessible from networks outside TU Dresden. In justified exceptional cases, they can be converted into a globally accessible service in the Enterprise Cloud via an informal application to the Service Desk.
Benchmarks of the systems are generally not permitted in order not to impair the operation of the overall environment. The ZIH decides on exceptions in individual cases.
Resources are outside the ZIH firewall protected areas. Therefore, responsibility for security risks belongs to the owners. The owners need to take the appropriate measures to ensure their safety (e.g. by operating a local firewall).
If serious deficiencies are found with regard to the security of the resources and these are not promptly remedied after request, these resources can be disconnected from the network or switched off if necessary.
The term for a resource is limited to one year and must be extended thereafter. The owners will be notified before this period expires. If a resource has not been extended in time, the resource will be deleted.
In contrast to the Enterprise Cloud, the Research Cloud is not designed as a system for high availability. In particular, in the event of a disaster at the primary location of the ZIH, it may be necessary to make the hardware of the Research Cloud available for other services and to take Research Cloud resources out of operation for this purpose.
2. RESPONSIBILITIES
Each owner is responsible for their own resources. They can add or remove administrators for the resources if necessary.
The owners and administrators of the resources are responsible for keeping the operating system and the installed software up to date. This includes, in particular, the regular installation of security updates.
3. PERSONAL DATA IN THE SELF SERVICE PORTAL
The Self Service Portal supports staff members with tasks related to the ongoing operation of resources. In addition to the resource-related data, personal contact data of the users is also stored (login, official e-mail address). This enables communication channels for the following purposes:
- Information about the process of resources
- Contacting in case of problems or irregularities with the resources
The period for storing this data is governed by §4 (4) of the "Ordnung zur Errichtung und zum Betrieb eines Identitäts-Managementsystems an der Technischen Universität Dresden". After expiry of this period, the personal data of a user will be deleted from the systems involved.
4. RETIREMENT OF EMPLOYEES
After an owner leaves, their resources and personal data will be deleted after a period of 10 days. Resources can be transferred to other users if required.
5. ABUSE
In the event of misuse of the services or violation of these terms of use, the owner will first be contacted and the virtual machine will be shut down if necessary.