E-mail distribution lists and mailing lists

1. Mailing lists (distribution groups) in Exchange
2. Mailman mailing lists

At TU Dresden, you have two options for sending emails to multiple people at the same time.

Mailing lists (distribution groups) in Exchange

E-mail distribution lists (known as distribution groups) can be set up in Exchange. However, all members must have an Exchange mailbox at TUD. External E-Mail addresses are not allowed. Exchange distribution groups can be used to assign permissions to calendars, spaces, resources, etc. at the same time. To set up a distribution group, the corresponding group must exist in the group management section of the self-service portal.

Requesting a distribution group in Exchange

FAQs about applying for an Exchange distribution group

Mailman mailing lists

The ZIH prepares mailing lists centrally for the TU-Dresden. Such mailing lists are functionally e-mail addresses under which some other people are reachable.

The mailing lists have addresses in this form:

INSTITUTE is a predefined identifier (like JURA, USZ, ZIH, or other). The Listname can be freely chosen. Uppercase and lowercase letters can be used interchangeably.

In the case that a student or temporary employee of the TUD is listed as the list administrator, a permanent employee, project leader or professor must be given as well.

To have a new mailing list set up, please use the form in the -Service Portal: Request mailman mailing list

Please note that it may occur that we have to delete the mailing list if a problem occurs and we cannot reach the list administrator or one of the listed persons within a reasonable period of time.

Users of an mailing list should note the following:

A mailing list has a minimum of one list administrator. This person decides on the properties of the list and manages the members.
Membership in a mailing list can either be open for everyone or require the consent of the list administrator. The list administrator can refuse or enforce the membership in the mailing list.
A mailing list can be set up to have messages which can be opened by anyone or can be set up to be restricted to members on the list. The list administrator can also moderate the list, which means that the delivery of each message can be decided individually.
The name of the mailing list (including the email address) can be shown in the overview of all mailing lists or not. This is important regarding spam protection for open mailing lists.

FAQs about requesting a Mailman mailing list

Scope of Service & Options