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Teams 2.4.2 and 2.4.3 manage part-time contracts which are funded by the TU Dresden budget. They are also responsible for acquiring funding for and payment of scholarships financed by the TU Dresden budget and third-party funds as well as part-time contracts for the Dresden University Sports Centre (DHSZ).

Attention:

For all part-time contracts financed by third-party funding (including questions about the application or the new procedure regarding the notification regulation - see below.), please contact the responsible contact person in the departments 2.2 or 2.3 according to your structural unit - thank you!

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UPDATES:

Mitteilungsverordnung - MV
(in the version valid from 01.01.2025, for payments made in 2024)

The ordinance on notifications to the tax authorities by other
authorities and public broadcasters (Mitteilungsverordnung - MV) obliges authorities (TU Dresden is a subordinate authority) and other public bodies, including public broadcasters, to submit notifications of certain facts to the tax authorities so that the correct tax consideration of these facts can be checked.
This applies in particular to notifications of payments (Section 2 MV).
For this purpose, the date of birth and the tax identification number (tax ID) may have to be requested for payments within the scope of secondary/secondary employment contracts before a payment can be made.
The respective application forms have been revised.
The  separate form must be used for contractual relationships that have already been applied for or concluded.

Foreign contractors may also have to provide a tax ID in order to receive payments. If this is not available, it can be requested using a form:
Application for a tax identification number for persons not subject to registration by the tax office

• Sample for information on purpose and client
• The completed application form must be submitted to the responsible person in Department 2, Unit 2.4 (preferably by email, as it will be forwarded directly to the responsible tax office electronically by TU Dresden).

Thank you for your co-operation.

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All part-time contract requests must be submitted before starting the work.
In this context, reference is made to the circulars on taking up employment D2/2/00 and  D2/5/05.
Please inform us immediately if an exceptional situation makes it necessary to submit a contract request at short notice .

Note that a complete and correct request will help prevent unnecessary further queries and expedite processing. The individual forms you will need are available on the TU Dresden intranet and can be filled in on your computer.
We would like to strongly emphasize that part-time contracts cannot be issued as a way of circumventing full-time employment. All part-time work contracts (including those for student and research assistants) may only comprise up to 19 working hours per week (see Circular Letter D2/4/2016).

In general, Unit 2.4 is responsible for issuing part-time contracts that are funded by the TU Dresden budget (including payroll forms with the financing information relevant to the contract).  We therefore ask that you only use the payroll forms specifically intended to accompany the contract to facilitate processing and prevent erroneous postings.
Should an exceptional case require duplicates of the contract documents (contract and/or payroll form), please contact us promptly.

All contracts must be drawn up in German (official language: German); we can provide you with sample contracts in English for various types of contracts - please contact us.
In addition, the contracts for guest lectures and stays are sent to the requesting structural unit as a pdf document, among other things to enable direct independent translation.

When issuing contracts to contracting parties from outside of the EU, the applicable statutory provisions concerning foreign nationals must be observed (residence permit, work permit etc.). Please contact us in a timely manner with any questions!

TU Dresden’s Procurement Guidelines (in German) must be observed.

Types of contract

Teaching or lecturing assignments serve to supplement the teaching programme in accordance with § 68 SächsHSG; with regard to the application for these teaching assignments, reference is made in particular to the explanations in § 68, para. 4 sentence 4 SächsHSG.

• See Circular Letter D2/7/2020 for regulations on contract requests.
• Standard class times
• Electronic forms:
  • Contract request
  • Contract request questionnaire

Honorary Professors at TU Dresden do not receive remuneration; travel expenses can be reimbursed based on the terms of the Saxon Travel Expenses Act, as amended (Further information)
A teaching assignment is typically issued as proof that they are fulfilling teaching responsibilities.

Visiting professors

• Appointment/ remuneration:  See Circular Letter D2/7/03 (currently under revision)

Guest lectures are typically supplementary to regular courses.

• Scope: maximum 10 course hours per semester; any teaching time exceeding this limit requires a teaching or lecturing assignment – please submit the appropriate request form  
• Travel expenses: see *
• Lecture times
• Electronic forms: Approval request form

Guest stays or research stays

• In general, this refers to visits from students/doctoral candidates/researchers from other research institutions or eminent stakeholders in economics, art, politics, etc. for the purpose of exchange or to initiate collaboration, preparation of joint publications, etc. Additional guest lectures are possible, but the main focus of the visit must be the meetings and collaboration with TUD employees, not the lectures.
• Travel expenses: see *
• Electronic form: Approval request form

A remuneration contract is a service contract (§ 611 of the German Civil Code (BGB)) where the contracting party is obliged to perform a service.

• Travel expenses: see *
• Electronic forms - Request for contract conclusion

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Information on the use of experts (in German)

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* Travel expenses:
The aforementioned applications (with the exception of the application for the conclusion of a fee contract) contain the option to fill in a travel expense estimate. For the sake of legal clarity and legal certainty, it is pointed out that when submitting the respective application, all travel expenses incurred must be calculated and stated in full in accordance with the Saxon Travel Expenses Act. A reimbursement of travel expenses in case of non-disclosure and thus in addition to the contractual agreement is not possible.
The travel expenses incurred in exceptional cases in the case of a fee agreement are to be attached to the application on an additional sheet (informally) with reasons.
If, in exceptional cases, reimbursement is to be made in the context of "third-party travel expenses", i.e. directly via SG 2.4, in the form of a travel expense report, this must be marked in the applications or stated informally on the additional sheet.
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A work contract [Werkvertrag] is a specific type of contract defined by the German Civil Code (§§ 631 et seq. BGB). It is a contract between the contractor and the customer.

• The work contract obliges the contractor to produce the promised work. The customer is obliged to pay the agreed remuneration (§ 631 para. 1 BGB).
• The subject matter of a work contract may be either the production or alteration of an object or another result to be achieved through work or a service, e.g. issuing an experts’ report.
• The work contract focuses on a specific result (a work). It is not the performance itself (work input, service action) that is owed, but rather the successful generation of the result.
• Fillable forms: Request for contract conclusion
• TU Dresden’s Procurement Guidelines (Unit 1.2 Central Purchases and Asset Accounting) must be observed (contact at Unit 1.2); in exceptional cases where Unit 1.2 is not responsible for issuing a work contract, this is taken on by Unit 2.4.

Work is considered voluntary if it covers an organizational task that is done pro bono on one’s own volition, if possible uninterrupted.
-> voluntary character according to § 2 para. 1 number 10 German Social Code Book VII (SGB VII), as amended
-> voluntary work does not constitute a working/service/employment relationship

• The request can be submitted in writing, but it is better to use the Request form for remuneration contract conclusion with a handwritten note indicating that it is a request for voluntary work (“Antrag auf ehrenamtliche Tätigkeit”), since the material information necessary for issuing a contract will already have been retrieved
• If the contract entails travel expenses, these must be arranged via a separate agreement with the relevant organizational unit
• Accident insurance cover is only provided by law for the activity (not for the ‘journey’)
• It is generally recommended to take out liability insurance to cover the liability risk - especially in the event of gross and moderate negligence.

Scholarships
... do not constitute an employment relationship. A scholarship holder may not be obliged to provide any consideration or to perform any work in connection with the scholarship.
A scholarship is tax-free under the conditions of § 3 No. 44 of the Income Tax Act (EStG). As there is no remuneration according to §14 SGB IV, there is also no social security obligation.

Scholarships at the TU Dresden:

Richtlinie für die Vergabe von Stipendien aus Haushalts- oder Drittmitteln der TU Dresden

Ordnung zum Stipendienprogramm zur Förderung von Nachwuchswissenschaftlerinnen der TU Dresden

Ordnung zur Stipendienvergabe im Rahmen des Nationalen Stipendienprogramms der TU Dresden (TUD-Vergabeordnung Deutschlandstipendium)

Förderung von Promovierenden an der TU Dresden durch ESF-Promotionsstipendien

Ordnung über die Durchführung des Auswahlverfahrens zur Vergabe von Sächsischen Landesstipendien

The issuing of the various scholarship contracts/agreements is decentralised; only the recording and payment of all budget- and third-party funded scholarships is carried out centrally by SG 2.4.