Part-Time Contracts and Scholarships

​NEWS

EXPORT CONTROLS may also be required for part-time contracts or scholarships.
If you intend to enter into a contract with a person from a third country (non-EU/EFTA countries*), Circular 2/2024 stipulates that an export control check must be carried out on the person and their employment (field of activity) before submitting an application.
Please send your application for review with the checklist, a copy of your passport and your CV to exportkontrolle@tu-dresden.de.
Further information on export law and the checklist can be found on the homepage of the Chancellor's Office for Export Control.
Once you have received the export law assessment, please enclose it with the application documents for SG 2.4.

(*EU countries: Belgium, Bulgaria, Denmark, Germany, Estonia, Finland, France, Greece, Ireland, Italy, Croatia, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Austria, Poland, Portugal, Romania, Sweden, Slovakia, Slovenia, Spain, Czechia, Hungary, Cyprus and EFTA countries: Iceland, Liechtenstein, Switzerland and Norway)
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Mitteilungsverordnung - MV
(in the version valid from 01.01.2025, for payments made in 2024)

The Regulation on Communications to the Tax Authorities by Other
authorities and public broadcasters (Notification Regulation – MV) requires authorities (TU Dresden is a subordinate authority) and other public bodies, including public broadcasters, to submit notifications on certain matters to the tax authorities so that the correct tax treatment of these matters can be verified.
This applies in particular to notifications about payments (Section 2 MV).
For this purpose, the date of birth and tax identification number (SteuerID) must also be requested for payments made under part-time/secondary employment contracts before a payment can be made. In addition, a personal email address is required so that contractors can be notified annually of the data that has been transmitted to the tax office (annual report).

Foreign contractors must also provide a German tax ID number in order to receive payments. If they do not have one, they can apply for it using the form:

Application for a tax identification number for persons not subject to registration by the tax office

• Sample for information on purpose and client
• The completed application form must be submitted to the responsible person in Department 2, Unit 2.4 (preferably by email, as it will be forwarded directly to the responsible tax office electronically by TU Dresden).

Thank you for your co-operation.

Responsibilities

Teams 2.4.2 and 2.4.3 manage part-time contracts which are funded by the TU Dresden budget. They are also responsible for acquiring funding for and payment of scholarships financed by the TU Dresden budget and third-party funds as well as part-time contracts for the Dresden University Sports Centre (DHSZ).

Attention: For all part-time contracts financed by third-party funding (including questions about the application or the new procedure regarding the notification regulation - see below.), please contact the responsible contact person in the departments 2.2 or 2.3 according to your structural unit - thank you!

Information - Applications

All applications for part-time contracts must be submitted in good time before the start of the activity (if possible 4 weeks in advance). In this context, reference is made to the circulars regarding commencement of employment D2/2/00 and D2/5/05.
If, in exceptional cases, it is absolutely necessary to submit an application at short notice, please contact us immediately.

Note that a complete and correct request will help prevent unnecessary further queries and expedite processing. The individual forms you will need are available on the TU Dresden intranet and can be filled in on your computer.
We would like to strongly emphasize that part-time contracts cannot be issued as a way of circumventing full-time employment. All part-time work contracts (including those for student and research assistants) may only comprise up to 19 working hours per week (see Circular Letter D2/4/2016).

In general, Unit 2.4 is responsible for issuing part-time contracts that are funded by the TU Dresden budget (including payroll forms with the financing information relevant to the contract).  We therefore ask that you only use the payroll forms specifically intended to accompany the contract to facilitate processing and prevent erroneous postings.
Should an exceptional case require duplicates of the contract documents (contract and/or payroll form), please contact us promptly.

All contracts must be drawn up in German (official language: German); we can provide you with sample contracts in English for various types of contracts - please contact us.
In addition, the contracts for guest lectures and stays are sent to the requesting structural unit as a pdf document, among other things to enable direct independent translation.

When issuing contracts to contracting parties from outside of the EU, the applicable statutory provisions concerning foreign nationals must be observed (residence permit, work permit etc.). Please contact us in a timely manner with any questions!

TU Dresden’s Procurement Guidelines (in German) must be observed.

Types of contract

Teaching or lecturing assignments serve to supplement the teaching programme in accordance with § 68 SächsHSG; with regard to the application for these teaching assignments, reference is made in particular to the explanations in § 68, para. 4 sentence 4 SächsHSG.

• See Circular Letter D2/7/2020 for regulations on contract requests.
• Standard class times
• Electronic forms:
  • Contract request
  • Contract request questionnaire

Note: Preparation and follow-up work, including, for example, the marking of exams or similar tasks, are not remunerated separately but are already covered by the fee.

Honorary Professors at TU Dresden  Further information
A teaching assignment is typically issued as proof that they are fulfilling teaching responsibilities.

Guest lectures are typically supplementary to regular courses.

• Scope: maximum 10 course hours per semester; any teaching time exceeding this limit requires a teaching or lecturing assignment – please submit the appropriate request form  
• Travel expenses: see *
• Lecture times
• Electronic forms: Approval request form

Guest stays or research stays

• In general, this refers to visits from students/doctoral candidates/researchers from other research institutions or eminent stakeholders in economics, art, politics, etc. for the purpose of exchange or to initiate collaboration, preparation of joint publications, etc. Additional guest lectures are possible, but the main focus of the visit must be the meetings and collaboration with TUD employees, not the lectures.
• Travel expenses: see *
• Electronic form: Approval request form

A remuneration contract is a service contract (§ 611 of the German Civil Code (BGB)) where the contracting party is obliged to perform a service.

• Travel expenses: see *
• Electronic forms - Request for contract conclusion

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Information on the use of experts
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* Travel expenses:
The aforementioned applications (with the exception of the application for the conclusion of a fee contract) contain the option to fill in a travel expense estimate. For the sake of legal clarity and legal certainty, it is pointed out that when submitting the respective application, all travel expenses incurred must be calculated and stated in full in accordance with the Saxon Travel Expenses Act. A reimbursement of travel expenses in case of non-disclosure and thus in addition to the contractual agreement is not possible.
The travel expenses incurred in exceptional cases in the case of a fee agreement are to be attached to the application on an additional sheet (informally) with reasons.
If, in exceptional cases, reimbursement is to be made in the context of "third-party travel expenses", i.e. directly via SG 2.4, in the form of a travel expense report, this must be marked in the applications or stated informally on the additional sheet.
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A work contract [Werkvertrag] is a specific type of contract defined by the German Civil Code (§§ 631 et seq. BGB). It is a contract between the contractor and the customer.

• The work contract obliges the contractor to produce the promised work. The customer is obliged to pay the agreed remuneration (§ 631 para. 1 BGB).
• The subject matter of a work contract may be either the production or alteration of an object or another result to be achieved through work or a service, e.g. issuing an experts’ report.
• The work contract focuses on a specific result (a work). It is not the performance itself (work input, service action) that is owed, but rather the successful generation of the result.
• Fillable forms: Request for contract conclusion
• TU Dresden’s Procurement Guidelines (Unit 1.2 Central Purchases and Asset Accounting) must be observed (contact at Unit 1.2); in exceptional cases where Unit 1.2 is not responsible for issuing a work contract, this is taken on by Unit 2.4.

Work is considered voluntary if it covers an organizational task that is done pro bono on one’s own volition, if possible uninterrupted.
-> voluntary character according to § 2 para. 1 number 10 German Social Code Book VII (SGB VII), as amended
-> voluntary work does not constitute a working/service/employment relationship

• The request can be submitted in writing, but it is better to use the Request form for remuneration contract conclusion with a handwritten note indicating that it is a request for voluntary work (“Antrag auf ehrenamtliche Tätigkeit”), since the material information necessary for issuing a contract will already have been retrieved
• If the contract entails travel expenses, these must be arranged via a separate agreement with the relevant organizational unit
• Accident insurance cover is only provided by law for the activity (not for the ‘journey’)
• It is generally recommended to take out liability insurance to cover the liability risk - especially in the event of gross and moderate negligence.

Scholarships
... do not constitute an employment relationship. A scholarship holder may not be obliged to provide any consideration or to perform any work in connection with the scholarship.
A scholarship is tax-free under the conditions of § 3 No. 44 of the Income Tax Act (EStG). As there is no remuneration according to §14 SGB IV, there is also no social security obligation.

Scholarships at the TU Dresden:

Richtlinie für die Vergabe von Stipendien aus Haushalts- oder Drittmitteln der TU Dresden

Ordnung zum Stipendienprogramm zur Förderung von Nachwuchswissenschaftlerinnen der TU Dresden

Ordnung zur Stipendienvergabe im Rahmen des Nationalen Stipendienprogramms der TU Dresden (TUD-Vergabeordnung Deutschlandstipendium)

Förderung von Promovierenden an der TU Dresden durch ESF-Promotionsstipendien

Ordnung über die Durchführung des Auswahlverfahrens zur Vergabe von Sächsischen Landesstipendien

The various scholarship contracts/agreements are issued on a decentralised basis; only the recording and payment of all scholarships financed from the budget and third-party funds is carried out centrally via SG 2.4. For this purpose, a personal data sheet must be enclosed for each individual case, which must be signed by the respective scholarship holder.